Information required for account verification by Payrexx

Saturday, July 6, 2024

Polaris-Team

When you apply for a the online payment feature in Polaris, a donation page and a webshop, your organization has to be verified by Payrexx, the online payment provider. Read carefully here the text about account verification by Payrexx.

Rotary organizations are associations and must provide the following information:

1. Information about the Club

The club needs to provide the following details:

  • Type of legal entity = Association
  • Full legal name
  • Commercial register number (optional)
  • VAT number (optional)
  • Club description
  • Club address
  • Club Website
  • Club contact details
  • Board register
  • Club constitution / statutes

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2. Personal details of the representatives

This term refers to the legally representing person authorized to sign. In cases of collective signatures, at least two legal representatives must be named.

A board member must be reported who can exercise control over the association and have disposal over the association's assets. 

At least one (or two for collective signatures) legal representatives must be specified

The following documents and information must be submitted for each individual:

  • First name and surname
  • Date of birth
  • Email address
  • Phone number
  • Colored copy of an identity document (only ID card, passport, or driver’s license are acceptable)

    The uploaded copy of the identification must meet the following requirements:
    - The identification must be valid and not expired.
    - Both the front and back must be visible.
    - The image of the identification must be legible, of good quality, and in color.
    - All four corners must be visible, not cropped or incomplete.
    - The file format must be JPG or PNG.
  • Home address and country
  • Confirmation of home address (only electricity, water or telephone bills, bank statement, or official document are valid) 
    The following documents are accepted for home address confirmation:
    - Electricity, water or telephone bill
    - Bank or credit card statement (feel free to make amounts illegible)
    - Official document like letter from a government agency ,Tax document
    - Proof of residence


    The uploaded documents must meet the following requirements:
    - Issued within the last 6 months (date must be visible) 
    - Full name and home address of the person must be visible
    - Must be of good quality, legible, and in color
    - All four corners must be visible, not cropped or incomplete, although irrelevant information can be redacted.

3. Bank account details

For the bank account to which Payrexx will make payouts, the following information is needed:

  • Currency of the account
  • Country of the bank
  • SWIFT code (BIC)
  • IBAN number

Banks have strict guidelines and generally only accept payments when the payee's name matches the registered account holder 100%. Therefore, it is important to provide the correct payment information and the correct type of business. Associations or non-profit organizations, must have an account in the name of the organization.